The preparation for your board’s meeting is a task that takes time. The best boards take it seriously and ensure that their meetings run smoothly. They plan meetings in advance to ensure that board members have time to accept (and sometimes to negotiate) their calendars. Board members are usually busy and serve on many teams and boards. It is important to coordinate with individual members and their assistants so that they are able to attend board meetings.
As part of the preparation for the board meeting, it’s crucial to ensure that you have all the required materials prior to the meeting. The agenda and board packet should be sent out approximately a week prior to the date of the meeting. This allows Board Members to study and absorb the Information Security Solutions materials to be able to have questions when they go to your board meeting.
Lastly, the day before your board meeting, it’s recommended to schedule up a few short meetings with your Board Members or their assistants in order to ensure that they are prepared for the meeting. This will enable you to quickly deal with any issues that might arise, for example, if there are updated slides that must be shared before the meeting.
It is also a great idea to spend some time reflecting on the reasons you’re on the board. This will ensure that you remain focused throughout the board meeting. Also, make sure you’ve covered all relevant issues.